Accion International

Executive Assistant to CEO

Posted Date 1 month ago(7/18/2022 9:44 AM)
Job ID
2250
Company
Accion Washington, DC

 

About Accion:

 

Accion is a global nonprofit committed to creating a financially inclusive world, with a pioneering legacy in microfinance and fintech impact investing. We catalyze financial service providers to deliver high-quality, affordable solutions at scale for the three billion people who are left out of — or poorly served by — the financial sector. For nearly 60 years, Accion has helped tens of millions of people through our work with more than 160 partners in 55 countries. More at http://www.accion.org

 

Position Summary 

Accion is searching for a mission-driven, experienced, reliable and task-oriented Executive Assistant. The Executive Assistant is the “gatekeeper” of the CEO’s office, managing schedules and communications with internal and external parties.  In particular, the Executive Assistant will work closely with the CEO, Senior Management and the organization’s Board of Directors, under the supervision of the Board Liaison. The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced environment. This is an excellent opportunity to join a socially responsible organization with competitive compensation.

 

   

Position Responsibilities

  • Manage schedule for CEO, including complex business and personal calendars;
  • Respond to urgent requests from the CEO and other leadership in a time-sensitive manner;
  • Schedule meetings via telephone, videoconference, and in-person;
  • Prepare travel arrangements and itineraries for CEO for all domestic and international travel to include detailed agenda and itineraries, hotel, flights, dining, and ground transportation;
  • Prepare, compile, and/or proof briefing materials and agendas for executive meetings, as needed;
  • Manage electronic filing system and knowledge sharing;
  • Facilitate the tracking and signing of all documents executed by the CEO;
  • Serve as an approachable and helpful point of contact for all parties for the Executive Office;
  • Liaise with staff to streamline and effectively communicate Executive Office directives;
  • Assist in coordination of regular Senior Management, Management, all-staff and Cross-departmental team meetings, preparing agendas, notes and minutes as requested; Prepare expense reports for CEO and process payment of all Executive Office invoices;
  • Create organization-wide metric reports in close coordination with the Board Liaison and Senior Management;
  • Support the planning and logistics for meetings of the Board of Directors (at least 3/year), including the preparation of substantive informational updates for these meetings;
  • Edit and translate documents as needed;
  • Occasional travel (no more than 1x quarterly) to international and domestic offsite locations to handle all logistics for meetings, staff, or Board retreats, and other engagements involving the Executive Office, as needed;
  • Support on special projects as needed.
  • Provide backup to DC office administration (shipping and mailing, file storage and workspace reservations, etc.)

  

Position Qualifications

  • Strong organizational skills, ability to organize and prioritize workload, track assignments and provide organizational support for high level executive.
  • Demonstrated communication skills to include excellent oral and written English language skills and ability to communicate ideas effectively.
  • Impeccable attention to detail and strong planning skills.
  • Bachelor's degree and 3+ years of high level/executive administrative support or other relevant experience; or 5+ years equivalent
  • Fluency in Spanish is required.
  • Advanced computer skills to include Microsoft Excel, Word, and PowerPoint.
  • Ability to multi-task and troubleshoot.
  • Proficiency in collaboration and delegation of duties.
  • Ability to interact effectively with a variety of people in international and multi-cultural environments.
  • Excellent interpersonal and problem solving skills.
  • Interested in our mission and working globally.
  • Willingness to embody our values of excellence, respect and passion for social change.
    • Excellence: Accion staff should always put forth their best effort in all activities, strive for high quality of collective and individual performance; and demonstrate honesty and integrity at all times while in the workplace and while working on behalf of the organization.
    • Respect: Accion staff should value one another’s roles and responsibilities as much as their own, be encouraging, and value the diverse and unique perspectives of colleagues. They should honor obligations and commitments to each other and to external partners.
    • Passion for Social Change: Accion staff should be committed to making a difference in the lives of those less fortunate, value the greater good of the organization over personal gain, and promote a productive workplace by acknowledging the accomplishments of others. 

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